With V2 you can now create a document directly on the website. There’s no need to attach a PDF version. The website automatically detects if an attachment is present and if one isn’t found then it displays a ‘Print PDF’ button as can be seen at the top right of this page. The Government Digital Service prefer content to be HTML rather than PDF wherever possible. That means that they prefer content to be created directly on the website as this is easier for people to access, rather than having to download an attachment.

Although this may sound difficult, it really isn’t. This document that you’re reading is created directly on the website. If people want to print it then we’ve provided a button that formats the page as a PDF and allows them to print it.

Alternatively, you can copy and paste from an existing document. This may result in formatting errors however, especially if tables are involved. To give you more tools to work with when creating content directly on the site, you’re now able to activate Gutenberg from the Appearance>Customise>NetWiseThemeOptions>GeneralSettings option on the left. Gutenberg allows you to easily create tables, change layouts etc. Visit our Video Tutorials Page for more information and watch the tutorial called V2 Documents.

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You can paste the content of the minutes here, which is preferable for accessibility than just attaching a PDF.

The PDF is also attached if downloading is required.

Sample Meeting Minutes

The following is a sample format when creating minutes of a meeting. The minutes are usually completed by the Chapter Secretary, but can be assigned to someone else by the President

Chapter Name: Date/Time of Meeting: Location of Meeting:

Members Present: (list all members that attended meeting)

Members Apologies: (list members that did not attend the meeting)

Guests: (list any guests that attended such as speakers, or any potential new members)

Reading and Approval of Minutes: (specify date of minutes being approved)

Agenda Item #1: Officer Reports (create separate agenda items for each officer report)

Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item #2: Advisor’s Report

Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when)

Agenda Item #3: Committee Reports (create separate agenda items for each committee report) Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item #4: Old Business (create separate agenda item for each unfinished business item)

Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item #5: New Business (create separate agenda item for each new business item) Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Announcements: (list any announcements made)

Future Agenda Items: (list any suggested agenda items that are to be tabled for the next
meeting)

Next Meeting: (list Date/Time/Location of the next meeting)

Minutes Prepared By: (minutes of meetings should be written up and emailed to all members for review within one week of the meeting. Copies may also be provided at the next chapter meeting)

You can paste the content of the minutes here, which is preferable for accessibility than just attaching a PDF.

The PDF is also attached if downloading is required.

Sample Meeting Minutes

The following is a sample format when creating minutes of a meeting. The minutes are usually completed by the Chapter Secretary, but can be assigned to someone else by the President

Chapter Name: Date/Time of Meeting: Location of Meeting:

Members Present: (list all members that attended meeting)

Members Apologies: (list members that did not attend the meeting)

Guests: (list any guests that attended such as speakers, or any potential new members)

Reading and Approval of Minutes: (specify date of minutes being approved)

Agenda Item #1: Officer Reports (create separate agenda items for each officer report)

Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item #2: Advisor’s Report

Discussion: (summarize the discussion at the meeting) Action: (list any action to be taken by whom and by when)

Agenda Item #3: Committee Reports (create separate agenda items for each committee report) Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item #4: Old Business (create separate agenda item for each unfinished business item)

Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Agenda Item #5: New Business (create separate agenda item for each new business item) Discussion: (summarize the discussion at the meeting)

Action: (list any action to be taken by whom and by when)

Announcements: (list any announcements made)

Future Agenda Items: (list any suggested agenda items that are to be tabled for the next
meeting)

Next Meeting: (list Date/Time/Location of the next meeting)

Minutes Prepared By: (minutes of meetings should be written up and emailed to all members for review within one week of the meeting. Copies may also be provided at the next chapter meeting)